You can manage leaves taken by employees using the hr_holidays module. Go to the menu Settings > Configuration > Human Resources. Then in Additional Features tick the Manage holidays, leaves and allocation requests. And then click on the Apply button.

config wiz holidays

Install hr_holidays module

Using the menu Human Resources > Leaves > Leave Requests an employee can request a leave.

Leaves requests can be recorded by employees and validated by their managers. Once a leave request is validated, it appears automatically in the agenda of the employee. You can define several leave types (paid holidays, sickness, etc.) and manage allocations per type.

Odoo can provide the following features for efficient holiday management process:

The statistical report for leaves can be seen using the Reporting > Human Resources > Leaves Analysis menu.

Define different leave types

You can define various leave types which can be availed of by an employee during a request for leave. To define a new leave type, navigate to Human Resources > Configuration > Leaves Types and click Create.

holidays leave type

Leave Type form

You can configure the following information:

After entering the leave type information, click Save.

Manage Holiday requests and approvals

An employee can request for leave from Human Resources > Leaves > Leave Requests. In a new Leave Requests form, you may enter the following:

employee leave request form

Leave Requests form

The employee can then Save the request which will also make it available to his manager for approval. The employee's manager can find leave requests awaiting approval by navigating to Human Resources > Leaves > Leave Requests to Approve. The manager can select a pending request to open its form view and click Refuse to reject the request or Approve to accept the request. If the selected leave type has Apply Double Validation set to True, then another action by a second manager will be required to give the request its final state, from Waiting Second Approval to either Approved or Refused.

Track previous Holiday requests

Previous holidays can be tracked in a number of ways in Odoo. You can get a report of your(currently logged in user) leave requests from Human Resources > Leaves > Leave Requests. Click Validated in the Filters to see a list of your approved leave requests. To see refused requests, clear your filters and see the records marked with the colour red.

To see your(currently logged in user) allocation requests, navigate to Human Resources > Leaves > Allocation Requests and follow the same procedure as above.

Through Human Resources > Leaves > Leaves Summary, you can track previous leaves as well as allocation requests in the same manner, but only for the currently logged in user. By default, you can see the requests grouped by leave type and which are validated.

Reporting > Human Resources > Leaves Analysis will give you the statistical report of leaves and allocations grouped by year, employee and leave type.

All the above statistical reports are enhanced by various filters and groupings to assist you in your search for required information. You can filter requests by their State (Validated, To Confirm, To Approve), Year, My Leaves and My Department Leaves. You can also view requests placed in This Month. You can group by Employee, Manager, Department, Type, Category, Start Date and State.

holidays leaves analysis

Leaves Analysis statistical report

To get an overview of leaves by department, go to Reporting > Human Resource > Reports > Leaves by Department. You may select a From date, a Leave Type (Approved, Confirmed or Both Approved and Confirmed) and select at least one department. Click Print to generate a PDF report based on your specifications.

holidays dept leaves

Leaves by Department PDF report

To be able to request leaves at all, an employee must be allocated some leaves which he can avail of. Usually the management makes an allocation of leaves for its employees. But, for instance, when an employee has been working on an exceptional basis on weekends, he might be entitled to extra leaves. In such a case, the employee himself can be allowed to place a request for allocation, which can then be approved or rejected by his manager. If approved, the employee can request leaves based on the type and limit of this allocation too.

Leave allocations can be requested from Human Resources > Leaves > Allocation Requests. In its form view you can fill the following details:

The employee can click Save.

holidays allocation request

Allocation Requests form

The manager will then find this request in his list of allocation requests. He can then either click Refuse to reject the request or click Approve to accept the request.